When to use this form:

• Request travel authorization.

Directions:

• Complete the form in its entirety (excluding "Internal Use Only" sections).
• Provide estimated expenses.
• All travel should be preceded by submitting this form to EBIRE with the following:

  All Travelers:

  • Event documentation including trip date(s), location, and purpose. (Examples of acceptable documentation include a copy of front page of the brochure advertising the event, letter from the institution requesting participation, etc.)
  • If EBIRE should prepay registration, complete the registration form and notify EBIRE.

  VA Employees:

  • VA "..Acceptance of Gifts or Donations for Travel.." form (10-0101B). (The authorization process takes roughly three weeks. Reimbursement will be delayed pending proper authorization.)

(Upon completion of travel, submit a "Travel Reimbursement Request/Post Travel" form and original receipts.)

When to use this form:

• Request reimbursement for travel-related expenses.

Directions:

• Complete the form in its entirety (excluding "Internal Use Only" sections).
• Attach original receipts to 8-1/2 x 11 sheets of paper. Reimbursement can only be provided for receipted expenses.
• Refer to "Travel Policy" for reimbursement guidelines.
• Submit the form and receipts to EBIRE.

When to use this form:

• VA employees.

Directions:

• Complete page 1.
• Sign page 2. The traveler's supervisor must also sign page 2 (Exception: If the traveler is an investigator that reports to Dr. O'Neill, EBIRE will obtain authorization. Include a cover note indicating that the traveler's supervisor is Dr. O'Neill.)
• Submit the form to EBIRE.